Time Management Truths

 

Time Management Truths

I remember the day I bought a “Daytimer”. The black bonded leather of the binder felt cool under my hand. When I opened it, the leather creaked a bit as I put the calendar pages in to start my productive life. The excitement of making my “To Do List” and scheduling my tasks was almost intoxicating. Finally, I was going to get everything done I needed to do! What a feeling.

After a couple of weeks, fewer and fewer things got checked off. My lists got longer, and I was running out of lines to write down all the tasks on my ever growing “Not Getting Done” list. There didn’t seem to be enough time in my day to get everything done! My exhilaration at the thought of getting everything done turned into frustration that I couldn’t trust myself to get anything done. By the end of the first month, the binder collected dust on my dresser. Everytime I looked at it, a pang of guilt swept over me as i walked past it. If only I had 1 more hour in my day. I could get it all done.

The truth is, we all wish we had more hours in the day. Most of us fill out calendars with more to do than we have time for. And at the end of the day, we look at everything we haven’t done, and transfer our incomplete tasks to the next day. Our “To Do List” grows, and our “Not Getting Done” list gets even longer. What can we do?

We need to start with the simple acceptance that we only have 24 hours in a day.That’s it. Nothing we can do will change that. Prayer doesn’t give us more (unless you are Joshua in the Bible, and he only got one extra day), and rubbing magic lamps doesn’t work. This simple act of acceptance frees us from the illusion that we are all powerful and can do it all. Knowing our limits is the first step to managing our time.

Over the next few weeks, I will be blogging sharing with you tips I have learned from my own work and from other people more successful than me, to help you do what you need to, and have an enjoyable life. All through a few time management truths.

Anna is the founder of Capri Temporary Housing, headquartered in Del Rio, TX. Capri procures and manages lodging for individuals and companies so they can contain costs, be more productive, spending time on revenue producing activity while working away from home. Contact us to learn how we can free up your time so you can enjoy doing the things you get paid for while you are on the road.

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Having Trouble Getting It All Done? 9 Tips to Help Busy Professionals

dreamstime_s_9894256Busy professionals. Do we ever feel like we will get it all done? Today’s business professionals are plagued by fatigue, stress and forgetfulness. Forgetting we are only human, we try to do more and more only to discover the more we try, the less we do. The warning signs that we are out of sorts start as simple as forgetting things or yelling at your spouse.
The following is a list of common signals that our to do list has taken over our life. If you experience one of these signals, try the simple remedy to help you.
Having trouble focusing? Then drink a glass of water
     A glass of water helps us focus better. Our biology textbook said it: our bodies are 75% water. When we are even slightly dehydrated (maybe from those 5 cups of coffee we drank to stay awake at work), we have more difficulty focusing on work. Getting at least 64 oz of water a day will do wonders for staying on task.Health tip: Drink more water.
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Forgetting things? Get 7 to 8 hours of sleep
     A surprising benefit of getting enough sleep is improved memory. When we are sleep deprived, we tend to forget little details that may be important (like picking up the groceries on the way home). Getting enough sleep is critical to our peak performance, so do what it takes to get enough rest every night.
Winter fruits boost immunity.
Feeling irritable? Add color to your diet.
     Vegetables have vitamins that empower you to deal with stress more effectively. The B vitamins and omega 3-fatty acids fight anxiety and depression. These as well as magnesium (essential for proper nerve function) are found in abundance in a variety of vegetables. Don’t be tempted to rely on vitamin supplements. Stick with the real thing.
Can’t solve a problem? Go for a walk.
     Exercise does more than reduce your waistline. Increased blood flow to your brain supplies oxygen necessary to think better. It also releases dopamine, the “feel good” neurotransmitter, into our blood stream, giving us a sense of well-being. When we feel better, the cloud of our negative mindset lifts so we can see better solutions.
 
Overwhelmed by your to do list? Take time to meditate/pray.474231-bigthumbnail
     Science has proven that meditation helps us be more aware of the present moment. When the fear of “not getting it all done” overtakes us, meditation brings us back to the present.
Kids misbehaving? Schedule family time.
     Now more than ever, we need to connect with our family. More and more companies understand when we have to step away from the job to take care of family issues, But an ounce of prevention is worth a pound of cure. We can focus on work better if we are not worried about our family’s wellbeing.
Tired of going to work? Take one day off every week.mother-and-daughter-working-in-garden_shutterstock_71162299
     We need rest. Not just the 7 or 8 hours at night, but one whole day a week. A day off helps us recharge our batteries. The rest energizes us to tackle the challenges of the week with power. That is the strength rest gives us.
Feel you’re on a treadmill? Take up a hobby
     Are you an artist? A gardener? A poet? Indulge the creative side of you. Not only does it provide relief from the daily grind, but it also rests your brain from problem solving. Often the problem that is dragging you down will find a solution when “thinking” mind is preoccupied wi
Feeling out of control? Track your time:writing-828911_960_720
     Awareness is the first step to taking control of your life. Tracking your time makes you more aware of what you are doing, so you choose activities that are more meaningful for you. Start by keeping a notebook of your to do list. Write down start and stop times for each activity. At the end of the week, schedule time to look at your “time diary” and make adjustments to get back control of your life.
Use these signals to trigger a new response to your hectic life. You will be amazed at how much more productive and in control of your life you will be!
What do you do to maintain balance in your life? Post a comment in the thread below. Share your wisdom with others!
Anna Scheller, CCHP, is a business owner, martial artist, author, and mother of 7 children. When she is not running 2 businesses and prepping for radio shows, she and her husband, Phillip, serve as youth pastors in their church. And tries to grow herbs without killing them in the hot Texas sun. You can reach Anna at anna@capritemporaryhousing.com
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